Privacy Policy - RSS Music Distribution

Welcome to RSS Music Distribution.

This Privacy Policy ("Privacy Policy") explains how RSS Music Distribution ("RSS Music Distribution", "Company", "we", "our", or "us") collects, uses, stores, processes, shares, protects, and otherwise handles your personal information when you access or use our website, dashboard, mobile applications (if any), digital platforms, APIs, software, music distribution services, publishing administration services, rights management services, royalty management services, or any other products and services offered by RSS Music Distribution (collectively, the "Services").

RSS Music Distribution is committed to protecting your privacy and processing personal information responsibly and transparently in accordance with applicable data protection laws.

By accessing our website, creating an account, purchasing a subscription, uploading Content, or using any of our Services, you acknowledge that you have read and understood this Privacy Policy.

If you do not agree with this Privacy Policy, you must discontinue use of our Services.

1. Company Information

For the purposes of applicable data protection laws, RSS Music Distribution operates through its official website:

Company Name: RSS Music Distribution
Website: https://rssmusicdistribution.com
Copyright: copyright@rssmusicdistribution.com
Support: support@rssmusicdistribution.com

RSS Music Distribution may work with regional representatives, contractors, service providers, or operational teams in different countries for customer support, administration, marketing, technical assistance, and related business purposes.

2. Scope of this Privacy Policy

This Privacy Policy applies to all individuals who interact with RSS Music Distribution, including website visitors, artists, labels, rights holders, songwriters, publishers, producers, subscribers, business customers, partners, and any other users of our Services.

This Privacy Policy applies whether you access our Services through our website, dashboard, mobile applications (if available), APIs, customer support, email communications, or other official RSS Music Distribution platforms.

3. Definitions

"Account" means your registered RSS Music Distribution user account.

"Content" means any audio recording, music video, artwork, metadata, lyrics, composition, publishing information, contributor information, AI-generated material, promotional material, or other content submitted to RSS Music Distribution.

"Personal Data" means any information relating to an identified or identifiable individual, as defined under applicable data protection laws.

"Processing" includes collecting, recording, organizing, storing, using, transmitting, sharing, deleting, or otherwise handling Personal Data.

"DSP" means Digital Service Providers, including Spotify, Apple Music, YouTube, Amazon Music, TikTok, Meta, Deezer, Pandora, VEVO, Boomplay, Anghami, JioSaavn, Gaana, Wynk, and other supported digital platforms.

4. Information We Collect

RSS Music Distribution may collect Personal Data directly from you, automatically through your use of the Services, or from third-party sources where permitted by law.

The categories of information we collect may include identity information, contact information, account information, payment information, tax information, music metadata, rights ownership information, publishing information, device information, usage information, technical information, communications, customer support records, marketing preferences, and other information you voluntarily provide.

5. Information You Provide

Depending on the Services you use, you may provide information including your full name, stage name, company name, label name, date of birth (where required), government-issued identification (where required for verification), email address, telephone number, postal address, country, state, city, username, password, profile details, language preferences, and notification preferences.

Where applicable, payment-related information may include bank account details, PayPal account information, payment recipient information, tax identification numbers, VAT or GST information, and other information necessary for royalty payments or subscription billing.

Payment card information may be processed by authorized third-party payment providers and may not be stored directly by RSS Music Distribution.

6. Music & Rights Information

To provide our Services, RSS Music Distribution may collect information relating to your Content, including track titles, album titles, artist names, contributor credits, composer information, songwriter information, producer information, publishing information, ownership splits, copyright information, ISRCs, UPCs, lyrics, cover artwork, audio files, video files, release dates, genres, languages, AI content disclosures, licensing information, and other metadata reasonably necessary to distribute, administer, protect, or monetize your Content.

7. Information Collected Automatically

When you access our Services, RSS Music Distribution may automatically collect technical information, including IP address, browser type, operating system, device identifiers, device type, screen resolution, language settings, time zone, referral URLs, pages visited, time spent on pages, clickstream information, login activity, error logs, crash reports, security logs, and session information.

Such information helps us improve the security, functionality, and performance of our Services.

8. Cookies and Similar Technologies

RSS Music Distribution may use cookies, pixels, web beacons, SDKs, local storage, and similar technologies to authenticate users, maintain login sessions, improve website functionality, analyze website traffic, measure performance, detect fraud, enhance security, remember user preferences, and deliver relevant communications where permitted by applicable law.

Additional information regarding cookies is available in our separate Cookie Policy.

9. Information from Third Parties

We may receive information from third-party sources, including payment processors, Digital Service Providers (DSPs), music industry partners, collection societies, publishing administrators, rights management partners, identity verification providers, fraud prevention providers, analytics providers, marketing partners, and publicly available sources.

We process such information only where permitted by applicable law and for purposes compatible with this Privacy Policy.

10. Legal Bases for Processing

Where required under applicable data protection laws, including the General Data Protection Regulation (GDPR), RSS Music Distribution processes Personal Data on one or more of the following legal bases:

Performance of a contract.
Compliance with legal obligations.
Legitimate business interests.
Your consent, where required.
Protection of vital interests.
Other lawful bases recognized under applicable law.

Where processing is based on consent, you may withdraw that consent at any time where permitted by law.

11. How We Use Your Information

RSS Music Distribution processes Personal Data only for legitimate business purposes and in accordance with applicable law.

We may use your Personal Data to create and manage your Account, provide subscription-based Services, process music distribution requests, deliver Content to Digital Service Providers, administer publishing services where applicable, process royalty reporting and payments, verify your identity, prevent fraud and unauthorized activities, respond to customer support requests, improve our Services, communicate important account updates, comply with legal obligations, protect our rights, and enforce our Terms & Conditions and Distribution Agreement.

12. Subscription Billing and Payment Processing

Where you purchase a Subscription or pay for any Service, RSS Music Distribution may process information necessary to complete the transaction, including billing details and payment records.

Payment transactions may be processed by independent third-party payment providers. RSS Music Distribution does not store full payment card details where payment processing is performed by authorized payment service providers.

Payment providers process your information in accordance with their own privacy policies and applicable legal requirements.

13. Royalty Administration

Where applicable, RSS Music Distribution processes Personal Data and rights-related information for royalty calculations, royalty reporting, royalty payments, revenue reconciliation, tax compliance, payment verification, rights administration, and financial record keeping.

Royalty information may be retained for accounting, legal, audit, and reporting purposes even after termination of your Account where required by law or legitimate business needs.

14. Publishing Administration

Where Publishing Administration services are provided, RSS Music Distribution may process information relating to songwriters, composers, lyricists, publishers, ownership splits, collection societies, publishing registrations, mechanical rights, performance rights, and other publishing-related information necessary to provide the Services.

15. Rights Management Services

Where Rights Management services are provided, RSS Music Distribution may process Personal Data and Content-related information to identify unauthorized uses, administer digital rights, submit Content to Content ID or similar systems, process ownership information, resolve rights disputes, protect intellectual property, and comply with platform or legal requirements.

16. Information Sharing

RSS Music Distribution does not sell your Personal Data.

We may share Personal Data only where reasonably necessary to operate our Services, comply with legal obligations, or protect legitimate business interests.

Recipients may include Digital Service Providers, payment processors, banking institutions, rights management partners, publishing administrators, collection societies, cloud hosting providers, customer support providers, analytics providers, identity verification providers, fraud prevention providers, professional advisers, auditors, legal representatives, and government authorities where required by applicable law.

Each recipient receives only the information reasonably necessary for the relevant purpose.

17. Digital Service Providers (DSPs)

Where you request distribution of Content, RSS Music Distribution may provide relevant information to supported DSPs, including artist names, release information, metadata, contributor information, copyright notices, ISRCs, UPCs, artwork, audio files, video files, and other information reasonably required for digital distribution.

The processing of such information by DSPs is governed by their respective terms and privacy policies.

18. Service Providers

RSS Music Distribution may engage trusted third-party service providers to perform services on our behalf, including website hosting, cloud infrastructure, data storage, customer support, email delivery, payment processing, fraud prevention, security monitoring, analytics, business communications, and technical maintenance.

Such providers are required to process Personal Data only as necessary to provide the requested services and in accordance with applicable legal obligations.

19. Legal Disclosure

RSS Music Distribution may disclose Personal Data where reasonably necessary to comply with applicable law, respond to lawful requests from public authorities, enforce our agreements, protect our legal rights, investigate suspected fraud or unlawful conduct, protect the safety of our users or the public, or defend legal claims.

20. International Data Transfers

As RSS Music Distribution provides Services globally, Personal Data may be processed or transferred to countries outside your country of residence.

Such transfers may occur where reasonably necessary to provide the Services, distribute Content internationally, process royalty payments, engage trusted service providers, comply with legal obligations, or support our worldwide business operations.

Where required by applicable law, RSS Music Distribution will implement appropriate safeguards designed to protect Personal Data during international transfers.

21. Data Security

RSS Music Distribution maintains reasonable technical and organizational measures designed to protect Personal Data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or unauthorized access.

Security measures may include access controls, authentication procedures, encryption where appropriate, secure communication protocols, monitoring systems, backup procedures, and security assessments.

While we strive to protect your information, no method of electronic transmission or storage can be guaranteed to be completely secure.

22. Data Retention

RSS Music Distribution retains Personal Data only for as long as reasonably necessary to provide the Services, maintain business records, process royalties, resolve disputes, comply with tax, accounting, and legal obligations, detect fraud, or protect our legitimate business interests.

Retention periods may vary depending upon the nature of the information and applicable legal requirements.

Where appropriate, Personal Data may be anonymized or securely deleted once it is no longer required.

23. Business Transfers

If RSS Music Distribution undergoes a merger, acquisition, corporate restructuring, sale of assets, financing transaction, or similar business event, Personal Data may be transferred to the relevant successor or acquiring entity, subject to applicable law.

24. Security Incidents

If RSS Music Distribution becomes aware of a Personal Data security incident that is likely to result in a significant risk to individuals where notification is required by applicable law, we will take appropriate steps to investigate the incident and provide notifications as required by law.

25. Your Privacy Rights

Subject to applicable law, you may have the right to request access to your Personal Data, request correction of inaccurate or incomplete Personal Data, request deletion of Personal Data where legally applicable, request restriction of processing in certain circumstances, object to certain processing activities, request portability of your Personal Data where applicable, withdraw consent where processing is based on consent, and submit complaints to the appropriate supervisory authority where permitted by law.

RSS Music Distribution may request reasonable information to verify your identity before responding to any privacy-related request.

Certain requests may be limited where RSS Music Distribution is legally required or otherwise permitted to retain or process Personal Data.

26. GDPR Rights

Where the General Data Protection Regulation (GDPR), the UK GDPR, or other applicable European data protection laws apply, you may exercise your rights by contacting RSS Music Distribution using the contact information provided in this Privacy Policy.

Where required by law, RSS Music Distribution will respond within the applicable statutory time limits.

Nothing in this Privacy Policy limits any mandatory rights available under applicable European data protection legislation.

27. India Digital Personal Data Protection

Where the Digital Personal Data Protection Act, 2023 or any successor legislation applies, RSS Music Distribution will process Personal Data in accordance with the requirements of applicable Indian law.

Users may request access, correction, updating, or deletion of Personal Data where such rights are available under applicable legislation, subject to any lawful exemptions.

28. California Privacy Rights

Where applicable, residents of California may have additional privacy rights under applicable California privacy laws.

Eligible users may request information regarding the categories of Personal Data collected, request deletion of Personal Data where applicable, and exercise other rights available under applicable California law.

RSS Music Distribution does not sell Personal Data as defined under applicable California privacy legislation.

29. Marketing Communications

Where permitted by applicable law, RSS Music Distribution may send newsletters, product updates, promotional communications, educational content, surveys, or information relating to our Services.

You may opt out of receiving marketing communications at any time by clicking the unsubscribe link contained in our emails, updating your account preferences, or contacting RSS Music Distribution directly.

Service-related communications, legal notices, security notifications, billing information, and account administration messages may continue to be sent where reasonably necessary.

30. Cookies and Tracking Preferences

RSS Music Distribution uses cookies and similar technologies in accordance with its Cookie Policy.

Depending upon your location and applicable law, you may be able to accept or reject non-essential cookies, modify browser cookie settings, delete previously stored cookies, and withdraw consent for certain tracking technologies.

Disabling cookies may affect the functionality of certain Services.

31. Third-Party Websites and Services

Our Services may contain links to third-party websites, platforms, payment providers, Digital Service Providers, social media platforms, or other external services.

RSS Music Distribution does not control and is not responsible for the privacy practices, content, security, or policies of such third parties.

Users should review the privacy policies of those third-party services before providing Personal Data.

32. Children's Privacy

The Services are intended for individuals who are at least eighteen (18) years of age or the minimum legal age required to enter into a binding contract under the laws of their country.

Individuals below the applicable legal age may only use the Services with the involvement and consent of a parent or legal guardian where permitted by applicable law.

If RSS Music Distribution becomes aware that Personal Data has been collected in violation of applicable child privacy laws, reasonable steps will be taken to delete such information where legally appropriate.

33. Changes to this Privacy Policy

RSS Music Distribution may update or modify this Privacy Policy from time to time to reflect changes in applicable laws, business operations, technology, security practices, Services, or regulatory requirements.

The updated Privacy Policy will be published on the RSS Music Distribution website together with the revised "Last Updated" date.

Where required by applicable law, additional notice will be provided.

Continued use of the Services after the effective date of the updated Privacy Policy constitutes acceptance of the revised Privacy Policy where permitted by applicable law.

34. Contact Information

For questions, requests, or concerns regarding this Privacy Policy or the processing of your Personal Data, please contact us:

RSS Music Distribution
Website: https://rssmusicdistribution.com
Copyright & Legal Matters: copyright@rssmusicdistribution.com
Customer Support: support@rssmusicdistribution.com
Automated Notifications: noreply@rssmusicdistribution.com

35. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with applicable laws, subject to any mandatory data protection and consumer protection laws applicable to the User.

Nothing in this Privacy Policy limits any non-waivable rights available under applicable data protection or consumer protection legislation.

36. Electronic Acceptance

By creating an Account, purchasing a Subscription, submitting Content, accessing the Website, or otherwise using the Services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

Where permitted by applicable law, electronic records maintained by RSS Music Distribution, including account registration records, payment confirmations, timestamps, acceptance logs, and system records, may be used as evidence of such acceptance.

37. Entire Privacy Policy

This Privacy Policy should be read together with the following documents:

Together, these documents constitute the privacy framework governing your use of the Services.

Last Updated: 31 October 2026